Free tool
Invoice Generator That Makes a Real PDF and Remembers Your Clients
Fill in who you are, who you bill and what you sold, and the preview on the right is the same PDF you download. Your details, clients and past invoices stay in this browser, so the second invoice takes a minute.
Your invoices
From
Bill to
Invoice
Items
Amount due
Notes and look
Your details, clients and invoices stay in this browser. The next invoice gets the next number.
The invoice is made in your browser and nothing you type is uploaded. Your details, clients and invoices are kept on this device only, so clearing the browser's site data removes them.
For the freelancer who invoices every month
Most small invoicing is repetition. The same sender, the same three clients, a new number and a new list of items each time. This page is arranged around that. Your own details, a saved client and the invoice number are remembered, so a repeat invoice means choosing the client, adding the lines and pressing Download PDF.
The preview is not a mock-up. The form fills a real PDF, and the preview on the right is that file drawn on screen, so the page you check is the page you send. Choose a title such as Invoice, Tax invoice, Receipt, Quote, Estimate or Proforma invoice, a style, a stamp, a colour and Letter or A4 paper.
This is a drafting tool, not accounting advice. Rules for invoices differ by country, so check what your tax office requires on an invoice before you rely on any layout.
The order the totals are worked out
People often get a total wrong because they apply a discount and tax in a different order from the one they intended. Here the order is fixed and shown, so you can check it against your own books.
- Each line is quantity times price, and the lines are added up.
- The discount is taken off, either as a percentage or as an amount.
- Tax is worked out on what is left. You can add a second tax with its own name and rate.
- Shipping is added.
- Anything already paid is taken off, which gives the amount due.
The Paid in full box turns the amount due into zero. If a decimal comma is how your country writes numbers, pick a number style such as 1.234,56 and typed amounts with a comma will be read correctly.
What is on the form
| Area | Fields |
|---|---|
| From | Name or business, email, phone, tax or VAT number, address, logo |
| Bill to | Client name, email, tax number, address, and a saved clients list |
| Invoice | Number, date, payment terms, due date, purchase order number, currency, number style |
| Items | Description, quantity and price, with a new line added when you press Enter in the last price |
| Adjustments | Discount, first tax, second tax, shipping, amount already paid |
| Notes and look | Notes, terms and how to pay, title, style, stamp, paper, colour |
Payment terms offer due on receipt, 7, 14, 15, 30, 45 and 60 days, or a date you pick. The currency list has more than forty common currencies, from US dollars and euros to the Bangladeshi taka and the Nigerian naira.
Past invoices, backups and reopening a file
Every invoice you download is added to the Your invoices list, where you can search for one, mark it paid or unpaid and start the next. The next invoice takes the next number.
Because the list lives in the browser, treat it as a convenience and not as your accounts. Use Back up all to save a file of everything, and Restore a backup to bring it back on another computer. Each PDF also carries a copy of its own form data, so you can open a PDF made here with Open a PDF made here and change it.
- Clearing site data in the browser removes the list, so back it up first.
- A different browser or a different computer starts empty until you restore.
- Keep the PDFs themselves in your normal records folder as well.
Slips that delay payment
- No due date. A date in writing gets paid sooner than a vague hope. Set the terms before you download.
- Wrong tax label. Name the tax in the Tax name field the way your country does, so the client's finance team recognises it.
- Payment details only in an email. Put bank or payment instructions in the Terms and how to pay box so they travel with the file.
- A reused number. Let the tool count up and avoid editing the number by hand.
If you run a store and want orders, invoices and customer records to flow without retyping, that is a job for an integration. Our ecommerce development work covers how the pieces connect.
Frequently asked questions
Is this invoice generator really free?
Yes. There is no sign-up and no watermark in the PDF. It runs in your browser.
Where are my invoices saved?
On this device, inside the browser. Use Back up all to save a copy as a file, because clearing the browser's site data removes the list.
Can I change an invoice after downloading it?
Yes. Use Open a PDF made here and pick the file. The form is restored from information stored inside the PDF, so you can edit it and download again.
Can I add two taxes?
Yes. Press the Add a second tax button and give it its own name and rate. The Remove the second tax link takes it away again.
Does it work with my currency and number style?
There are more than forty common currencies and five number styles, including ones with a decimal comma. Pick the style your client expects.
Does this give tax or legal advice?
No. It lays out the figures you type in. Check your local rules on what an invoice must contain.
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